When you are ready to make payments to your vendors using the Payment Journal window, you can export a file with the payment information on the journal lines. You can then upload the file to your electronic bank to process the related money transfers.

The bank payment file will be exported in the format that you select in the Payment Export Format field in the Bank Account Card window.

Note
In the generic version of Microsoft Dynamics NAV, a global provider of services to convert bank data to any file format that your bank requires is set up and connected. In addition, the generic version of Microsoft Dynamics NAV supports the SEPA Credit Transfer format. In your country/region, other formats for electronic payments may be available. For more information, see Make Payments with Bank Data Conversion Service or SEPA Credit Transfer.

To enable export of a bank file formats that are not supported by the generic or local versions of Microsoft Dynamics NAV, you can use the Date Exchange Framework. For more information, see How to: Enable Import/Export of Bank or Payroll Files Using the Data Exchange Framework.

Before you can export from a payment journal, you must enable export on the related journal batch. In addition, the vendor’s payment method and bank account must be set up for electronic payment. For more information, see How to: Set Up SEPA Credit Transfer or How to: Set Up Bank Data Conversion Service.

To export payment bank files

  1. In the Search box, enter Payment Journals, and then choose the related link.

  2. Fill payment journal lines, for example, by using the Suggest Vendor Payments function. For more information, see How to: Suggest Vendor Payments.

    Note
    You can select how posting dates are inserted on the journal lines. For more information, see How to: Insert Due Date as Posting Date on Payment Journal Lines.

  3. When you have completed all payment journal lines, on the Home tab, in the Bank group, choose Export Payments to File.

    Any error messages will be shown in the Payment File Errors FactBox where you can also choose an error message to see detailed information. You must resolve all errors before the payment file can be exported.

  4. In the Save As window, specify the location that the file is exported to, and then choose Save.

    The bank payment file is exported to the location that you specify, and you can proceed to upload it to your electronic bank account and make the actual payments.

When you receive confirmation that the payments are successfully processed in the bank, you can post the exported payment journal lines.

Tip
If you do not want to post a payment journal line for an exported payment, for example because you will pay a remaining invoice amount later and then post and close to invoice, you can just delete the line. When you later create a payment journal line to pay the remaining amount on the invoice, then the Exported to Payment File field will indicate that you have already exported a partial payment and that perhaps you want to post the payment.

Similarly, on the Suggest Vendor Payments window, where you specify which payments to load I the payment journal, you can select the *Skip Exported Payments* check box if you always export and post fully paid invoices and never need to consider an exported non-posted (partial) payment.

Tip

See Also